By-Laws of the Santa Rosa 4X4's, Inc.

(Amended October 2002)
ARTICLE I         (NAME)

     Section 1.       This Organization shall be known as the Santa Rosa 4x4's, Inc.

ARTICLE II        (OBJECTIVES)

     Section 1.       The Santa Rosa 4x4's Inc. is organized as a non-profit organization
                              for the puropse of:

                                a.  Providing social, educational, and recreational activities for
                                     its membership.
                                b.  Participating in and supporting activities for the betterment of
                                     the community of Santa Rosa.

ARTICLE III       (MEMBERSHIP AND DUES)

     Section 1.       Registered owners of 4-wheel drive vehicles are eligible for
                             membership in the Santa Rosa 4x4's, Inc.

     Section 2.       The total number of memberships shall not exceed 50 at any one
                              time.  Each memberhsip includes the immediate family and/or
                              associate member, however voting is restricted to those family
                              members and/or associate members 18 years and older.  However,
                              if a change occurs in the status of the associate member, a fee of
                             $5.00 will be levied against said member.  Any member and/or
                              associate member in good standing after 6 months may request
                              inactive status and be excused from attendance and retain
                              membership in CA4WDC.  Requirements on inactive membership
                              status are no voting allowed and dues must be paid.  This
                              membership class will be in addition to the regular membership
                              limit of 50.

     Section 3.       All members must conduct themselfs in a respectable and orderly
                             fashion whether in or out of club activities.  Any member discracing
                             himself in the public eye will be immediately subject to expulsion
                             from the club, subject to decision by the Board or Direcors.  The
                             Santa Rosa 4x4's, Inc. will not tolerate any discrediting action from
                             its membership.

     Section 4.      An applicant for membership must be sponsored by a member in
                            good standing.

     Section 5.      An applicant for membership must be at least 18 years old
                            (exceptions may be made by decision of the Board of Directors),
                            must have a valid drivers license, and must show a minimum of PL
                            and PD insurance coverage on their vehicles.

     Section 6.    An applicant for membership must attend a minimum of three
                          membership meetings and be a driver of two off-road runs, with two
                          Board of Directors observing each run.  In the event that only one
                          Board of Directors member is present at a run, then the Run Master
                          will serve as a Board of Director for the day.  An application must be
                          properly filled out and submitted to the Board of Directors with the
                         applicant's initiation fee, as per Standing Rules.  Following review of
                         each applicant by the Board of Directors, and approval of the majority
                         of the membership by secret ballot, a quorum present and voting,
                         the applicant will be notified as to his acceptance or rejection, and his
                         dues will become payable.

     Section 7.    Dues for this organization shall be as per Standing Rules, payable in
                          advance per membership year (7/1 - 6/30).  Dues and outstanding fines
                          become due and payable in May and deliquent after June 15th.
                          Any member whose dues are not paid by June 15th shall be dropped from
                          the rolls of this organization.  Any member whose dues are delinquent
                          shall be reinstated upon payment of dues and fines, and a $5.00
                           reinstatement fee.

     Section 8.    Reinstatement

                          a.  Any member in good standing who has resigned from the club,
                               upon request, may be reinstated upon payment of current dues,
                               providing any opening exists.
                          b.  Any member whose dues were delinquent shall be reinstated
                               upon payment of dues and fines, a $5.00 reinstatement fee, and
                               approval of the Board of Directors.
                          c.  Anyone having been expelled from this club and asking for
                               reinstatement with unanumous approval of the Board of
                               Directors shall be reinstated with payment of all dues, fines,
                               and a $5.00 reinstatment fee.

     Section 9.    Any member not having attended a membership meeting during
                           three consecutive months shall be dropped from the rolls of this
                           organization.  Exceptions may be made by decision of the Board
                           of Directors.

     Section 10.  All personal expenses such as uniforms, decals, insignias, etc., shall
                           be borne by each individual.  The above in no way shall restrict the club
                           from purchasing items in quantity to take advantage of price and reselling
                           these items to the members at or above costs.

     Section 11.  (UNIFORMS)

                           Uniforms shall consist of black pants, sweats or shorts or skirts, royal
                           blue polo shirts, and royal blue / navy blue jackets, as recognized by
                           the Board of Directors.  However if the conditions prevent wearing
                           of the jacket, a powder blue vest with club patch or powder blue polo
                           shirt may be substituted.  Club uniforms shall be worn at all designated
                           functions.  Designated functions are those deemed appropriate by the
                           Board of Directors and approved by the general membership.  Any
                           deviation from the "official uniform" at designated events shall be
                           allowed only upon approval of the Board of Directors.

     Section 12.  Members shall immediately notify the Secretary upon a change of home
                           address, maining address, or telephone number.

     Section 13.  Resignation of any member shall be in writing and submitted to the
                           Secretary.

     Section 14.  When a member disposes of and no longer possesses a 4-wheel drive
                           vehicle, his membership in the club shall terminate with a 60 day notice.
                           Exceptions may be decided by the Board of Directors.

ARTICLE IV      (CHARTER MEMBER)

     Section 1.     Members who adopt and sign the by-laws of the Santa Rosa 4x4's, Inc.
                           on or before May 3, 1970, shall be known as Charter Members of the
                           Santa Rosa 4x4's, Inc.

ARTICLE V       (MEETINGS)

     Section 1.     Meetings and meeting place of the membership of the Santa Rosa 4x4's,
                            Inc., shall be designated by the Board of Directors.

     Section 2.     Fifty-one percent of teh membership shall constitute a quorum for a
                            membership meeting.

ARTICLE VI       (ADMINISTRATION-OFFICERS)

     Section 1.      The officers of the Santa Rosa 4x4's, Inc. shall consist of President,
                             Vice-President, State Delegate, Secretary, and Treasurer, and shall
                             be known as the Executive Committee.  It shall be their duty to draw
                             up agendas for all board and membership meetings and it shall be
                             their further duty to assume the functions of the Board of Directors in
                             cases of emergency when time is of the essence.

     Section 2.      The Board of Directors of the Santa Rosa 4x4's, Inc. shall consist of
                             of the members of the Excecutive Committee, the immediate Past
                             President, and four Directors elected by the membership.  Each
                             Director shall be assigned one or more committees on the Board.
                             Further duties of the Directors shall be to conduct the day to day
                             business, to take such actions as might best fulfill the aims of this
                             organization, and to audit the books of the previous administration. 
                            The Board of Directors shall meet at least once a year (and
                            additionally at the discretion of the Board of Directors) and five
                            members shall constitute a quorum of that body.  In the event dual
                            offices being held by one person, an additional Board Member shall
                            be elected.  Directors and Officers may appoint an alternate to substitute
                            for their absence at board meetings.

     Section 3.      No officer shall be added to the club except by the vote of the majority
                            of the entire membership of the club.

ARTICLE VII       (DUTIES-OFFICERS)

     Section 1.      The President shall preside over all membership and board meetings
                            and be present at all events when possible.  He shall be the Executive
                            Officer and shall have the duty to carry out the policies and decisions
                            of the Board of Directors.  He shall be without right of vote on the Board
                            of Directors except in the event of a tie.  He shall sign checks with the
                            Treasurer, unless both are members of the same family.

     Section 2.      The Vice-President shall in the absence of the President serve in that
                            capacity.  He shall also serve as parliamentariana and perform such
                            other duties as may be assigned by the Board of Directors.

     Section 3.      The Secretary shall keep and preserve all records and minutes of the
                             meetings of the regular membership and the Board of Directors; shall
                             assume the responisbilities of ledger roll call and determine the number
                             of voting members present so that it may be known if a quorm is in
                             attendance; shall keep a file system of membership; and shall recieve
                             and answer all general correspondence pertaining to the organization. 
                             He shall sign checks with the Treasurer in the event that the President
                            and Treasurer are members of the same family.

     Section 4.      The Treasurer shall keep accurate and complete records of the funds
                            and accounts of this organization and shall collect all dues and maintain
                            a record thereof.  He shall make only such disbursements from the funds
                            of the organization as are decided by the Board of Directors and
                            ARTICLE VIII herein.

     Section 5.     The State Delegate shall act as liaison officer between the California
                            Association of 4WD Clubs and the Santa Rosa 4x4's, Inc.. He shall keep
                            the Board of Directors and the membership informed of the activities of the
                           State Association at all times.  He shall carry to the state meetings the true
                           feelings of the club and shall vote on all maters as directed by the club.  He
                           shall bear in mind at all times that he represents the whole club and as such
                           shall conduct himself accordingly.

ARTICLE VIII     (EXPENDITURES-FINANCE)

     Section 1.     All monies recieved from all sources shall immediately be turned over to the
                           Treasurer to be deposited in the checking account of the Santa Rosa
                           4x4's, Inc..

     Section 2.     All withdrawl from funds between five (5) dollars and fifty (50) dollars must be
                           approved by 2/3 vote of the Board of Directors.  Single expenditures in excess
                           of fifty (50) dollars myst have the approval of the majority (2/3) of a voting
                           quorum of a regular membership meeting.  All expenditures over fifty (50) dollars
                           shall be made by check, and the item for which each check is drawn shall be
                           designated on the face or reverse side thereof.  If funds for more than one
                           purpose are included, they shall be itemized seperately, stating the amount of
                           each.

ARTICLE IX      (COMMITTEES)

     Section 1.     Committees shall be designated by the Board of Directors.  Each committee
                           shall be assigned by the President to a Director who shall be responsible for
                           its activities and who, with the approval of the Board of Directors, will appoint
                          a Committee Chairman.

ARTICLE X       (ELECTIONS)

     Section 1.     A.  The membership shall meet and elect officers and directors for each fiscal
                            year at the first meeting in May.  The newly elected officers shall take
                            office the first meeting in June.  Voting shall be in person and not by proxy or
                            mail.
                            B.  Nominating Committee: The Nominating Committee shall consist of the
                            Past President and two (2) members elected by the membership.  Ballots
                            shall be made for elections.
                            
     Section 2.     The candidated for offices must be regular members in good standing.  
                           Candidates for the office of Treasurer must be bondable, bond to be paid
                           for by the club.  Nominations for each and every office of this organization
                          may be made from the floor.

     Section 3.     Balloting for each office shall be in seperate successive sequences and will
                           be held by secret ballor.  All ballots for offices must be counted and checked
                           by three members other than nominees.

     Section 4.     A majority of votes cast is necessary for election to an office or position of the
                           Board of Directors.

     Section 5.     In the event of a vacancy in the office of Vice-President, State Delegate,
                           Secretary, or Treasurer, an election shall be called to elect a successor.  In the
                           event of a vacancy on the Board of Directors, a successor shall be elected by
                           the Board of Directors.

ARTICLE XI      (RECALL)

     Section 1.     Any officer or director of the Santa Rosa 4x4's, Inc. may be recalled by a two
                           thirds (2/3) majority vote of the entire membership.

ARTICLE XII     (EVENTS)

     Section 1.     All events shall be subject to approval by the Board of Directors.

     Section 2.     All members including the President, Vice-President, State Delegate,
                           Secretary, and Treasurer, are responsible to the direction of the appointed Run
                           Master and his appointed assistants from the set time of the beginning of an
                          event to the termintation of an event.  At no time has any member or officer the
                          right to demand an unscheduled stop or a change of route or plan.  No provision
                          is to be made to permit any member to join an event at any location or time other
                          than the location and said time decided upon for the event, if such provision
                          causes any change of this time, any stop, any delay, or change or route.

     Section 3.     All events must be conducted in an orderly manner and with safety as the prime
                           factor.  Any event held on private property will be subject to liability releases.

     Section 4.     No memer or guest under the age of 18 will be permitted to drive in any event
                           unless accompanied by or with written permission of parent or guardian.

     Section 5.     All competitive events determined by the Board of Directors to be hazardous
                           shall be under direct authority, supervision, and control of the Board of Directors.
                           The Board of Directors shall determine enterance classifications and regulations
                           for various events and shall approve trophies and awards to be presented.  Anyone
                          determined to be physically or mentally disturbed at the time of an event shall be
                          disqualified.  Vehicles may be subject to a technical inspection varying acording to
                          the type of event and shall be disqualified if found to be mechanically unsafe.

     Section 6.     All members and guests participating in an event shall abide by the Motor Vehicle
                           Code of the State concerened and by the laws and regulations of the City, and the  
                           County of the circumstances involved.  The welfare and reception of the club depends
                           upon the character it gains with the City, County, State, and Federal Authorities.  We
                           are not irresponsible drivers.  Any flagrant violation of the codes is sufficient cause for
                           the removal of membership privileges, subject to decision of the Board of Directors.

ARTICLE XIII     (RULES AND PROCEDURES)

     Section 1.     Unless otherwise specified in these by-laws, "Roberts Rules of Order Revised" shall
                           govern parlimentary procedures.  

ARTICLE XIV    (AMENDMENTS)

     Section 1.     These by-laws may be amended by a two thirds (2/3) majority vote at a regular
                           membership meeting, a quorum being present and voting.  Any amendment to the
                           by-laws must be presented to the membership at the regular meeting of the
                           members preceding that, in which the vote is taken.

Back to the Santa Rosa 4x4's Home Page